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Moving Messages based on content using
Outlook 2000
The following instructions outline the procedure involved to
move email messages that you receive in your inbox, to another folder, based on
email content. In this case we will move messages based on the subject
line of the incoming email, but rules can be made to look at many parts of the
incoming email and take appropriate action
The instructions here are for Outlook 2000, but
other versions are very similar.
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To create the message rule, click on "Organize" in the tool bar, or you can
go to tools, then organize (screen
shot).
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Click on the "Rules Wizard..." button (upper right).
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Click on New, then click on "Move messages based on content" (screen
shot).
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In the "Rule Description" section, click on the "specific words" link.
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Enter "****SPAM****" (without the quotes) and press the "Add" button, notice
that it automatically enters quotes around the phrase you entered (screen
shot). There should only be one set of quotes around the phrase,
the one that the computer added (screen
shot).
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Click on the "specified" folder link (screen
shot).
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Click on the "New" button and enter the name "Spam" (without the quotes),
the "folder contains" section should be left as "Mail Items", highlight the
"Personal Folders" in the lower pane, click on OK (screen
shot).
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You can answer Yes or No to "Add shortcut to outlook bar". If you
answer Yes, a shortcut to the newly created spam folder will be placed on
the left hand shortcut bar in outlook.
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Click on OK, then click on Finished (screen
shot).
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Click on OK one more time to activate the new rule.
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You can close the Rules Wizard by click the "X" next to the "Rules
Wizard..." button.
- At this point, any new email that contains the letters
"****SPAM****" in the subject line will be removed from your inbox and
placed in the "Spam" folder.
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You can repeat this process to move messages of different
types, sort by sender, sort by recipient, etc. out of your inbox and into a
specified folder.
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A useful subject line keyword to use is also "Virus
Alert" (without the quotes) if you are an anti-virus customer and wish
to move the alert messages to a different folder.
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